Guidelines

All registered authors with accepted papers should prepare and upload a pre-recorded video of their presentation. This is a prerequisite for a paper to be included in the Conference Programme.

The pre-recorded videos will be available to the participants during the Conference and in the post-Conference Video Library.

Please note that the file of your presentation must be a video file in MP4 format and that the duration of the presentation should be strictly 15 minutes in case of normal presentations and 30 minutes in case of Plenary or Semi-Plenary Keynote Lectures.

It is recommended that your pre-recorded presentation includes a window box with the speaking presenter via a webcam, instead of a voice-over presentation only. 

 

There are several video conferencing tools available to easily record a presentation. Powerpoint or Zoom are among the most preferable.

Our recommended approach is to record a compatible video, using a webcam or an external video camera to create a small window of the speaking presenter and an external microphone or headset for the audio.

Both Zoom and Powerpoint presentation software allow recording audio and video directly in the application and can export appropriate video files in MP4 format.

See relevant links below for more information regarding Powerpoint and Zoom.
 

Follow these instructions to add audio and video to your slides: link

Follow these instructions to generate a MPEG-4 (.mp4) file from your slides and audio/video: link

 

Follow these instructions for local Recording: link

Guidelines for preparing your video

• Duration: 15 minutes (normal presentations).

• Recommended set for HD format (1280 x 720) or higher.

• Please be sure the video includes the title of the paper and the names of the authors following the below template for your

PowerPoint presentation

Download Template 

SHMII2021 template for your PowerPoint presentation

• Please take into account that the initial slide must be shown during about 5 seconds without sound.

• Follow the PowerPoint guidelines: download pdf

• File Format: MPEG-4 (.mp4) file.

• Video Quality: use an adequate front light and an appropriate background for the video headshot of the presenter. Check your files before submitting to ensure their quality (video and sound).

• Please use the following naming convention: PaperID.mp4, where PaperID is the code provided by the system during your abstract submission.
 

• Use a place for recording as quiet as possible.

• Avoid areas that have echo or bad accoustics. 

• A good microphone close to mouth. Avoid, if possible, using default built-in microphone on computer.

• Remember to speak slowly and enunciate clearly, without pausing.

• Make sure you have good front light – ensuring that the light shines brightly on your face. If your back is to a window, close the shades.

• Put the camera at eye level.

• Do a test recording of a couple of minutes and review the sound and picture quality before recording the entire presentation.  Make adjustments if needed.

• Upload your video in the mp4 format (Deadline: 20 April 2021).

 

1) Visit the following url: https://storage.wetransfer.com/

2) Click "Add your files or Select a folder" or drag and drop the file from your PC

3) Type Your email

4) Click "Message"  and type your Paper ID

5) Type [email protected] in the email to send

6) Click "Transfer" and wait until the process is completed (upload 100%)

7) You will receive an email notification once the video is downloaded by the organizers

 

In order for the videos to be processed by the Technical Programme Committee, there is considerable urgency in preparing, finalizing and uploading your video no later than 20 April 2021.